Privacy Policy

1. Acquisition of Personal Information

The Office will comply with the Act on the Protection of Personal Information and other applicable laws and regulations, and will acquire and handle personal information in an appropriate manner.

2. Purposes of Use of Personal Information

The Office will use personal information for the purposes set forth below. Except as permitted by the Act on the Protection of Personal Information or other applicable laws and regulations, the Office will not use personal information beyond the scope of these purposes without the individual’s consent.
(1) To provide individual consultations regarding status of residence and nationality, prepare and handle applications relating to status of residence and naturalization, prepare and review contracts and other documents, and perform other services incidental thereto
(2) To respond to inquiries, consultation requests, and requests for free consultations
(3) To provide information regarding seminars, lectures, study sessions, educational programs, and other public relations activities
(4) To send or provide materials, PDF documents, and other information offered by the Office(5) To send greetings, notices, and other communications(6) For other purposes incidental to those listed above

3. Collection of Personal Information through Google Forms and Other External Services

The Office may use Google Forms and other external services for inquiries, consultation requests, seminar registrations, and other purposes. Personal information obtained through such forms, including names, email addresses, telephone numbers, consultation details, and other information, will be handled appropriately within the scope of the purposes of use set forth in this Privacy Policy.

4. Cookies and Analytics Tools

The Office’s website may use cookies and similar technologies in order to understand how the website is used and to improve the Office’s services and website. The Office may also use analytics tools such as Google Analytics, provided by Google LLC, to analyze website usage. These services may use cookies and similar technologies to collect information relating to website usage and browsing activity. For information regarding Google’s handling of data, please refer to Google’s Privacy Policy and other information published by Google.

5. Management of Personal Information

(1) Security Measures

The Office will establish an appropriate internal management system and provide education to administrative scriveners and employees in order to properly manage personal information. The Office will also take necessary and appropriate security measures to prevent the leakage, loss, or damage of personal information.

(2) Provision to Third Parties

When providing personal information to third parties, the Office will comply with the Act on the Protection of Personal Information and other applicable laws and regulations.

(3) Disclosure, Correction, and Other Requests

If the Office receives a request for disclosure, correction, or other action regarding personal information, the Office will confirm the identity of the person making the request and respond appropriately in accordance with the Act on the Protection of Personal Information and other applicable laws and regulations. The Office may be unable to comply with a request if the request does not satisfy the requirements prescribed by law or if the Office is otherwise permitted by law to refuse disclosure or other requested action. Please note that a fee may be charged in connection with certain disclosure or other requests.

6. Contact

Ellie Visa & Immigration Services
Email: e_yamatsu@ellie-visa-jp.com

7. Changes to this Privacy Policy

The Office may revise this Privacy Policy as necessary in response to amendments to applicable laws and regulations, changes in the Office’s services, or other circumstances.